Administrative Officer - Melbourne

About the opportunity

The role of Administrative Officer is to provide a comprehensive range of quality administrative and information support services. The role provides administrative support to the General Manager, Melbourne, as well as the operational team and more broadly as required.

Based in Melbourne, this is a key office administration role where you will be a core part of the National Operations team. You will have a customer-focused, proactive approach to your work and be someone who builds strong working relationships and thrives on working on multiple competing tasks and deadlines.

This role will be engaged on a fixed term full-time basis for approximately 12 months (dependent on the successful candidate’s date of commencement) to cover a period of parental leave.

About you - your impact and contribution

Key to success in this role is that you have:

Demonstrated experience in providing high-level administrative support and document management tools, including SharePoint.
Well-developed written and verbal communication skills with a keen eye for detail.
Strong organisational and time management skills, with the ability to multi-task and meet deadlines.
Strong interpersonal skills and a collaborative approach in working with stakeholders.
The ability to work independently and proactively solve problems.
Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality and integrity.
Ability to use initiative and sound judgment in solving basic problems.

Our Organisation and Culture

The Office of the National Rail Safety Regulator (ONRSR) has the responsibility for regulatory oversight of rail safety throughout Australia. As an independent regulatory authority, ONRSR pursues safe railways for Australia by encouraging safe rail operations, enforcing national compliance with the Rail Safety National Law and promoting and improving rail safety across the country.

Be part of a values-led organisation with a strong commitment to its Culture Blueprint - the foundation for our purposeful, diverse and inclusive workplace and a key contributor to how we achieve our vision of Safe Railways for all Australians.

The application process

The application process

Not sure you meet all the requirements? That’s okay — we’re interested in people who may not tick all the boxes. If this sounds like a place you’d thrive, we’d love to hear from you.

To apply, please submit your resume along with a cover letter outlining why you are interested in the role and how your experience aligns with what we are looking for.

More information can be found in the Position Description which is attached below and can also be found at: https://www.onrsr.com.au/about-onrsr/working-at-onrsr

As part of the recruitment and selection process, shortlisted candidates will be required to undertake a national criminal history check. Please note that the outcome of this check will be considered in context and does not automatically disqualify applicants from progressing.

Enquiries to: Ty Graham - General Manager, Melbourne – 1800 318 244

Salary: $87,160 - $91,701 + 12% superannuation

Applications close: 6pm, 15 March 2026

To apply: Seek - Melbourne

At ONRSR, we’re committed to building a diverse, inclusive and respectful workplace where everyone feels valued. We welcome applications from people of all backgrounds, including those of diverse gender identities, sexual orientations, cultures, religions, ages, abilities and neurodiversity.

If there’s anything we can do to make the recruitment process more accessible or comfortable for you, please let us know – we’re here to support you.

We also commit to responding to every applicant.

NOTE:

You must be an Australian citizen, permanent resident or hold a valid work permit or visa, as we are unable to provide sponsorship.
Applications are sought from direct candidates only. No agencies please.
Application closing dates are at the discretion of ONRSR and may change without notice.