Tuesday, June 28, 2022
In this safety message - the first in a new series - ONRSR identifies a number of potential scenarios whereby informal or ad hoc processes and procedures can undermine a safety management system and create safety issues.
ONRSR conducts regulatory activities, including audits, inspections and site visits, across multiple operators and sectors. In conducting these activities, ONRSR often observes and identifies common safety themes and issues.
In this series of safety messages, ONRSR highlights these issues, how they can potentially increase risks to rail safety and what better practice can look like to minimise the potential risks.
The Safety Management System (SMS) is the documented means by which accredited operators are accountable for the establishment and implementation of the standards, rules and procedures that underpin the safe operation of their railway. Indeed, it is a legislative requirement for Rail Transport Operators (RTO) to have an appropriate SMS in place.
The SMS should be the standalone means by which all rail safety risks are identified and managed so far as is reasonably practicable. However, what ONRSR has found through its regulatory activities is a tendency for some “occasional” or ad hoc systems and procedures to undermine the SMS.
There are a number of potential scenarios whereby the existence of formal and informal approaches can create safety issues:
To illustrate this safety issue, two examples are given below:
Operators must consider a range of factors, including the likelihood of the hazard and the degree of harm to determine what controls are reasonably practicable to implement (see the ONRSR Guideline – Meaning of duty to ensure safety so far as is reasonably practicable SFAIRP for more information - link below).
The following includes but is not limited to what good practice can look like:
1. SMS covers all railway operations.
2. Compliance with the SMS is demonstrated for all railway operations.
3. Reviews of systems and procedures are undertaken frequently to ensure they are / continue to be fit for purpose avoiding the need to work ‘outside the system’.
4. Management of change processes are followed to allow new or better practices to be incorporated into the SMS.
5. Audits are undertaken to identify practices that are non-compliant with the SMS and ensure they are corrected through corrective actions.
6. Consultation occurs with the workforce on the ground to ensure new systems provide what they need.
7. Document control procedures are followed when new or local procedures are drafted.
By adopting good practice, operators’ railway operations may benefit in the following ways:
As a result of this safety message, operators may benefit from reviewing their SMS and comparing it to local practices. The following list includes, but is not limited to, those systems and procedures likely to be most relevant for review:
This information is provided as guidance only and may not be applicable to all rail transport operators.